Product
The web app automates shift planning, time tracking, and payout calculation. The product was designed from scratch in a closed market where public analogs practically do not exist.
CRM List
Staff timesheet management system
The MVP is live and used in the company's internal operations.
CONTEXT
Team
Stakeholders and developers.
Constraints
No competitive analysis to rely on.
My responsibility
Product architecture, user flows, UX/UI, prototyping, design system, and development support.
Outside my responsibility
Post-launch analytics, backend, and marketing strategy.
PROBLEM
The company managed shifts and employee timesheets through Excel sheets. This created systemic problems in calculations, synchronization, and manager training.
PRODUCT GOALS AND SUCCESS CRITERIA
Move operational processes from Excel into a web interface. Reduce calculation errors and shorten the time needed to close a site timesheet.
POST-LAUNCH METRICS
01Time to TaskTimesheet closing time before and after implementation.
02Error RateNumber of payroll calculation errors.
03Onboarding TimeHow much faster a new manager is trained.
01
One environment for plan and actuals
Stakeholders kept shift schedules and timesheets in different files and reconciled them manually. I combined both contexts into one interface: the manager sees the plan and enters actual data in one place.
02
Side Panel instead of navigating to a new page
The Side Panel lets managers edit employee data without leaving the table or losing the context of the current site.
03
Automatic recalculation after changes
Make a change and the system recalculates payroll automatically. The accountant receives the final export without manually checking each row.
04
Flexible tariff settings
Each site and client can have unique rates and roles. This is moved into settings with a simple editor, without custom development for each client.
DESIGN STAGE OUTCOMES
The MVP was launched and adopted: internal company processes moved from Excel to the web interface. Project artifacts:
01A product designed from scratch in a closed market with no public analogs.
02Iterative process: wireframes, prototype, several validation rounds with stakeholders, then UI.
03The design system covers all interface states.
04The Side Panel lets managers edit employee data without leaving the table or losing the context of the current site.
TAKEAWAYS
What I would do differently
I would get access to real managers who work with timesheets. Even one interview with an end user would provide more insight than three stakeholder iterations.
